Registration

Application Deadline:
February 29, 2024 Extended to Friday 15 March


Participants Notified:
March 15, 2024 March 15-20 2024
(For participants who need a visa, we will try to respond much sooner, on a first-come-first-served basis)


Registration Payment Deadline:
April 15, 2024


Financial support by NSF

We will be able to support travel (up to $500), lodging, and subsistence expenses for approximately 45 PhD students and postdocs who are currently based at U.S. academic institutions. Other participants will be expected to pay for their travel, lodging, and subsistence. We have block bookings of student accommodation on campus to ensure that everyone can be at walking distance from the lecture rooms.

Fees for participants for whom we will be unable to provide support:


RoomMealsTotal
Room + Meals$528$350$878

Meals only

-

$350

$350

The rates are calculated as follows:

  1. Bed in single occupancy room, check in Sunday 6/9/24, check out Monday 6/17/24: $66/day
  2. Breakfast, lunch, two coffee breaks: $50/day

Please note: dinner will not be provided.

We have secured a block booking at the Duren Residence Hall. Participants who prefer to find alternative accommodation will only need to pay for catered daytime meals.


How to register

To register, create an account here:

https://epw2024.oden.utexas.edu/create-account

Once you login into your account, go to "My application" on the top right:

You will see the application button as follows:

Click on this and you will be asked to provide a brief motivation statement. In case you are a PhD student, we ask that you upload a brief statement of support from your PhD advisor. In this page you can also indicate whether you are planning to present a poster.

If you do require a visa, please indicate so in the corresponding box, so we can send you an invitation letter. In the application page you can also specify whether the invitation letter is needed urgently in order for you to secure your visa.

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